Commercial Furniture Installation RFQ Form: Fields That Matter

Overview

A commercial furniture-installation form should help the estimator answer:

Current installers use exactly these inputs.

• Where is the project?
• What service is required?
• Roughly how much furniture is involved?
• Are drawings or a BOM available?
• Who controls delivery?
• What are the building-access rules?
• When must the space open?

Field 1: Company and requester

Collect:

Useful roles can include:

• company;
• requester;
• role;
• phone;
• email.
• furniture dealer;
• facilities;
• workplace/project manager;
• GC;
• designer/architect;
• corporate real estate;
• procurement.

Field 2: Project address

Collect:

Project location affects:

• street/city/state/ZIP;
• building name;
• floor(s) if known.
• travel;
• crew planning;
• delivery;
• building access.

Field 3: Service type

BFS Installs currently branches across:

Use only the services the installer really provides.

• full-service FF&E installation;
• commercial moving/relocation;
• reconfiguration;
• receiving/warehousing;
• delivery/placement;
• storage;
• punch/service call.

Field 4: Furniture / workstation quantity

Office Station currently asks for workstation count.

Useful inputs can include:

• workstation/cubicle count;
• private offices;
• conference rooms;
• item count;
• truckloads;
• floor plan only;
• not sure.

Field 5: Furniture system / brand

Optional:

Do not imply authorization for a manufacturer the installer does not represent.

• manufacturer/system;
• dealer-supplied;
• mixed;
• unknown.

Field 6: Floor plan

Ask whether the buyer has:

A file upload is often more useful than extra text fields.

• PDF floor plan;
• furniture plan;
• installation drawing;
• marked-up plan;
• no plan yet.

Field 7: BOM / packing list / purchase order

Expert Marketplace uses PO/BOM-style inputs.

Allow:

Do not parse it as authoritative inventory unless an operational integration exists.

• BOM;
• packing list;
• PO;
• furniture schedule;
• no list yet.

Field 8: Delivery responsibility

Options:

• furniture already on site;
• dealer/manufacturer delivering;
• installer receiving;
• installer delivery/placement;
• third-party warehouse;
• unknown.

Field 9: Delivery timing

Ask:

This helps identify schedule risk.

• confirmed delivery date;
• delivery window;
• phased delivery;
• not scheduled;
• unknown.

Field 10: Receiving / warehousing

Where offered:

Operational inventory should remain outside the website.

• receiving required;
• short-term storage;
• long-term storage;
• damage inspection;
• not needed.

Field 11: Building access

Useful fields:

• loading dock;
• freight elevator;
• stair-only areas;
• COI required;
• security/escort;
• occupied office;
• restricted access;
• not sure.

Field 12: Allowed work hours

Office Station currently asks for building work hours.

Use:

• normal business hours;
• evenings;
• weekends;
• overnight;
• phased;
• restricted window.

Field 13: Target installation start

Collect:

• target date;
• flexible window;
• dependent on delivery;
• unknown.

Field 14: Target opening / completion

This can be more important than the start date.

Ask for:

• occupancy/opening;
• turnover;
• client move-in;
• substantial completion.

Field 15: Multi-site project

Ask:

Do not ask the prospect to type dozens of addresses into the first form.

• one site;
• several local sites;
• regional rollout;
• national rollout.

Field 16: Decommissioning / removal

Where offered:

• existing furniture remains;
• remove existing furniture;
• liquidation/disposition;
• relocation;
• unknown.

Field 17: Photos

Useful photos can show:

• loading/access;
• existing space;
• staged furniture;
• damage/shortage;
• current layout.

Field 18: Bid / proposal deadline

For dealer/GC work, capture:

• quote due;
• bid date;
• award target.

Field 19: Notes

Prompt:

Describe the project, quantities, documents available, delivery situation, access restrictions and installation deadline.

What the form should not decide

Do not automatically calculate:

Those belong to specialist project review.

• crew size;
• labor hours;
• install sequence;
• warehouse inventory;
• shortage/damage status;
• punch items;
• job cost;
• final project schedule.

Should every RFQ create a project?

No.

Use:

public RFQ → document/scope review → estimate/proposal → award → installation project

That keeps weak enquiries out of operations.

Confirmation message

Use:

Thanks. We received your installation RFQ. Our team will review the project location, scope, quantities, drawings/BOM, access and schedule and contact you about the next step.

Avoid:

Your installation crew is booked.

until the project is accepted and scheduled.

Collect enough to price the project without pretending the crew schedule already exists

A strong RFQ removes obvious unknowns and gives the estimator a useful project package.

Explore OneStudio features, compare plans, or review the turnkey website service.

Questions businesses ask