Industrial Coatings RFQ Form: Fields That Matter

Overview

An industrial coating RFQ should help the contractor answer:

Fresh contractor quote flows use those inputs because a useful price depends on more than square footage.

• What asset needs work?
• What substrate is involved?
• What condition is it in?
• Is there an owner or engineer specification?
• What access and shutdown constraints exist?
• When does the project need to happen?

Field 1: Company and requester

Collect:

Useful roles can include:

• company;
• requester;
• role;
• phone;
• email.
• facility manager;
• maintenance;
• reliability;
• engineering;
• capital projects;
• GC/project manager;
• municipality;
• procurement.

Field 2: Facility / project location

Ask for:

Industrial coatings can be travel- and mobilization-sensitive.

Do not promise coverage before the contractor reviews the location.

• facility name;
• city/state/region;
• site address where appropriate.

Field 3: Industry / facility type

Useful choices can include:

This helps route the request to relevant project experience.

• manufacturing;
• water/wastewater;
• food/beverage;
• oil/gas;
• power/utilities;
• warehouse/distribution;
• municipal/infrastructure;
• commercial/industrial;
• other.

Field 4: Asset type

TMI, Nationwide Sandblasting and other current contractors structure work around the asset.

Useful options can include:

• structural steel;
• tank;
• vessel;
• pipe / process equipment;
• floor;
• concrete structure;
• stack / tower;
• roof;
• machinery/equipment;
• multiple assets;
• not sure.

Field 5: Substrate

Ask when known:

Do not require a nontechnical requester to guess.

• carbon steel;
• galvanized steel;
• stainless steel;
• concrete;
• masonry;
• aluminum;
• mixed;
• unknown.

Field 6: Current condition

Use observation language:

Do not ask the customer to classify failure severity.

• corrosion/rust;
• peeling/delamination;
• blistering;
• coating wear;
• chemical attack;
• abrasion;
• cracking/spalling concrete;
• leaking lining;
• new/uncoated substrate;
• unknown.

Field 7: Existing coating

Options:

The contractor may need testing or document review before confirming compatibility.

• known coating/system;
• prior report available;
• unknown coating;
• no existing coating;
• photos available.

Field 8: Dimensions / area

Useful inputs:

Treat customer quantities as preliminary.

• square footage;
• tank dimensions;
• linear feet;
• number of assets;
• drawings available;
• approximate only;
• unknown.

Field 9: Surface-preparation requirement

If the owner already has a specification, allow:

Do not automatically select a preparation standard from a public form.

• abrasive blasting specified;
• mechanical prep specified;
• water jetting specified;
• surface profile/standard in documents;
• contractor to recommend;
• not sure.

Field 10: Coating specification

Ask:

A website should not rewrite a controlled coating specification.

• owner specification attached;
• engineer specification attached;
• manufacturer system specified;
• contractor to recommend;
• not sure.

Field 11: Exposure environment

At a high level:

This improves qualification without pretending to engineer the final system.

• indoor dry;
• outdoor weather;
• chemical exposure;
• immersion;
• washdown;
• food/process environment;
• high temperature;
• marine/coastal;
• unknown.

Field 12: Access

Useful context:

Final access planning belongs to the project team.

• ground-level;
• lift/scaffold likely;
• confined space;
• roof/elevated structure;
• active plant;
• restricted access;
• not sure.

Field 13: Shutdown / operating constraint

Ask:

TMI and Preferred Painting both emphasize phasing work around facility operations.

• full shutdown available;
• partial shutdown;
• nights/weekends;
• phased work around production;
• maintenance outage;
• facility must remain operational;
• not sure.

Field 14: Project timing

Separate:

A bid deadline is not the same as the execution date.

• quote/RFQ due date;
• desired start;
• shutdown window;
• required completion.

Field 15: Site visit

Offer:

Complex coating work often needs field verification before final pricing.

• site assessment requested;
• documents/photos first;
• formal tender / no pre-bid visit;
• recommend next step.

Field 16: Photos and documents

Useful inputs can include:

Use an approved secure transfer method for sensitive plant information.

• current condition photos;
• overall asset photos;
• drawings;
• owner specification;
• prior coating/inspection report;
• bid package;
• safety/access notes.

Field 17: Notes

Prompt:

Describe the asset, current condition, desired outcome, project schedule and any preparation or coating specification already provided.

What the form should not decide

Do not ask the public form to calculate:

Those belong to qualified project review.

• coating-system selection;
• surface-preparation standard;
• DFT target;
• wet-film target;
• dew-point acceptance;
• inspection frequency;
• holiday-test criteria;
• final quantity;
• final project price;
• compliance acceptance.

Should every RFQ create a project?

Usually not.

Use:

RFQ → document/site review → technical-commercial scope → proposal → accepted project

This keeps incomplete enquiries out of construction and QA systems.

Confirmation message

Use:

Thanks. We received your industrial coatings request. Our team will review the asset, current condition, specification, access and schedule and contact you about the next step.

Avoid:

Your coating system is approved.

or:

Your project price is confirmed.

before review.

Collect enough to scope the opportunity without pretending the coating has been engineered

A strong RFQ shortens the path to a useful site assessment and proposal.

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Questions businesses ask