Parking Garage Restoration RFQ Form: Fields That Matter

Overview

A parking garage restoration RFQ should help the contractor answer:

The form should improve the first project review.

It should not replace an engineering survey or contractor takeoff.

• Which structure?
• What is the owner seeing?
• Is an engineer already involved?
• What documents exist?
• Which repair families may be in scope?
• Must the garage remain open?
• What deadline drives the project?

Field 1: Organization and requester

Collect:

Useful roles can include:

• company / organization;
• requester;
• role;
• phone;
• email.
• property manager;
• condominium / strata manager;
• board representative;
• facility manager;
• owner;
• engineer;
• general contractor;
• procurement.

Field 2: Garage address

Collect the project location early.

This helps confirm:

• service territory;
• mobilization;
• site review;
• local project context.

Field 3: Property type

Useful options:

• condominium / multifamily;
• office;
• retail;
• hospital;
• university;
• municipal;
• institutional;
• mixed-use;
• other.

Field 4: Structure type

At a high level:

Do not ask the customer to classify the structural system unless that information is already available.

• above-grade parking structure;
• below-grade garage;
• mixed above/below-grade;
• podium / plaza parking;
• not sure.

Field 5: Number of levels

Ask for:

• exact number if known;
• approximate;
• not sure.

Field 6: Approximate size

Useful inputs can include:

Use this as commercial context, not a takeoff.

• parking spaces;
• square footage;
• deck area;
• see drawings;
• unknown.

Field 7: What is the owner seeing?

Allow multiple selections:

This keeps the form in observation language.

• spalling concrete;
• exposed reinforcing steel;
• cracks;
• rust staining;
• leaking joints;
• worn traffic coating;
• water leakage through slab;
• ponding;
• damaged curbs/stairs;
• column/beam deterioration;
• unknown / engineer identified issue.

Field 8: Engineer report available?

Current parking-restoration pages explicitly distinguish engineer assessment from contractor execution.

Options:

• engineer report available;
• repair drawings available;
• engineer engaged, report pending;
• no engineer yet;
• not sure.

Field 9: Repair drawings / specifications

Ask whether the buyer can provide:

After project award, controlled documents belong in the project system.

• repair drawings;
• specifications;
• bid form;
• repair map;
• reserve-fund / capital study;
• prior repair report;
• none.

Field 10: Concrete repair scope

At a high level:

• deck/slab;
• overhead/soffit;
• beams;
• columns;
• curbs;
• stairs;
• multiple areas;
• not sure.

Field 11: Waterproofing / traffic coating

Options:

Do not use a public form to select a membrane system.

• traffic membrane/coating replacement;
• localized membrane repair;
• leak investigation by project team;
• no coating work known;
• not sure.

Field 12: Expansion joints

Ask:

• leaking/damaged joints observed;
• joint replacement in drawings;
• joint work not known;
• not sure.

Field 13: Is the garage occupied?

Options:

This is a major phasing input.

• must remain open;
• partial closure possible;
• full closure possible;
• seasonal closure available;
• not sure.

Field 14: Access / phasing constraints

Useful context:

The construction team should build the actual phasing plan.

• resident access;
• hospital/public access;
• accessible spaces must remain;
• loading route;
• emergency route;
• retail peak periods;
• overnight work;
• weekend work;
• unknown.

Field 15: Desired construction window

Ask for:

• target start;
• target completion;
• seasonal window;
• board/funding deadline;
• flexible.

Field 16: Bid / proposal due date

Keep this separate from the construction date.

Field 17: Site walk

Options:

• site walk requested;
• engineer-led tender;
• review documents first;
• recommend next step.

Field 18: Photos

Useful photos can show:

Photos support qualification.

They do not prove the complete repair scope.

• spalls;
• leaks;
• coatings;
• joints;
• columns/beams;
• access.

Field 19: Project documents

Where the approved intake supports it, collect or reference:

• engineer report;
• drawings;
• specifications;
• tender package;
• prior repair records.

Field 20: Notes

Prompt:

Describe the garage, observed deterioration, engineer involvement, repair priorities, access constraints and project timing.

What the form should not decide

Do not ask the public form to determine:

Those belong to qualified technical review and estimating.

• structural capacity;
• delamination quantity;
• chloride concentration;
• corrosion rate;
• repair depth;
• reinforcing loss;
• repair mortar;
• strengthening design;
• membrane system;
• final quantities.

Should every RFQ create a project?

Usually not.

Use:

RFQ → document review / site walk → estimating → proposal → award → construction project

This keeps incomplete enquiries out of operations.

Confirmation message

Use:

Thanks. We received your parking-garage restoration request. Our team will review the structure, observed deterioration, engineer documents, repair scope, access constraints and timing and contact you about the next step.

Avoid:

Your garage repair scope is confirmed.

until technical review is complete.

Collect enough to understand the project without pretending the repair map already exists

The best RFQ gives the estimator and project team a clean starting package.

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Questions businesses ask